SAMPLE REVIEW AND APPROVAL CHECKLIST
Editable buyer planning template | FUXING buyer planning resource

PURPOSE
Record observations and open questions against an agreed project brief.
This template is not a completed inspection record, quality certificate or approval.
Do not mark a sample approved until the scope and unresolved items are clear.

SAMPLE RECORD
Product / model:
Sample ID:
Brief / specification revision:
Sample received date:
Reviewer:
Reference photo file names:
Quantity / color / material variants covered by this sample:

FOR EACH ITEM, RECORD: agreed requirement / observed result / change requested

1. SIZE AND STRUCTURE
Closed external dimensions and agreed tolerances:
Open dimensions, usable compartments and divider arrangement:
Tray / drawer fit and removal:
Stability and opening clearance:
Storage fit with intended rings, necklaces, watches and accessories:

2. MATERIAL AND APPEARANCE
Exterior material and texture compared with agreed reference:
Color compared with the physical reference under agreed viewing conditions:
Lining material, color, fit and attachment:
Stitching, edges, wrapping and visible adhesive marks:
Logo artwork, spelling, position, orientation and finish:
Hardware color and finish:

3. FUNCTION
Zipper, hinge, lock, magnet or other closure:
Drawer / tray operation:
Necklace fastenings and earring storage:
Watch pillow fit, if applicable:
Specific repeated-use checks requested and their agreed method:

4. PACKAGING
Individual protection:
Retail packaging, artwork and labeling:
Carton arrangement and shipping marks:
Packing requirements not represented by the sample:

5. REVISION LOG
Item number | reference photo | requested change | responsibility | due date


6. APPROVAL SCOPE
Decision: revise / conditionally accept specific items / approve defined scope
Approved specification revision:
Approved material / color reference IDs:
Approved sample ID and where the reference sample will be kept:
Changes still open:
Items excluded from this approval:
Further sample or documentation needed:
Reviewer name / date:
Supplier acknowledgement / date:

IMPORTANT
Approval must refer to an identifiable sample and specification revision.
A visual review alone does not establish safety, regulatory compliance,
durability, transit performance or production-wide acceptance.
Agree any applicable tests and inspection requirements separately in writing.